Security Checklist
The following checklist contains general office security suggestions. While not exhaustive in scope, this checklist may be used as an aid in establishing internal security procedures are adequate.- Limit the number of keys issued to your office. Only those people requiring after-hours access should be provided with a key.
- Keep complete, up-to-date records of the disposition of all office keys.
- Have adequate procedures for collecting keys, company I.D. cards, and/or Building passes from terminated employees.
- Establish a rule that keys must not be left on unattended desks or cabinets.
- Require that filing cabinet keys be removed from locks and placed in a secure location after opening of cabinets in the morning.
- Store keys systematically in a secured wall cabinet of either your own design or from a commercial Key Control system.
- Keeps a record showing the issuance and return of every key, including the name of person to whom the key is issued and the time and date the key was issued.
- Consider using telephone locks if unauthorized calls are made when the office is unattended.
- Provide at least one lockable drawer in a desk to protect purses and other personal effects.
- Establish a rule that purses and personal property such as cameras should be kept inside employees’ desks.
- Never leave laptop computers or other portable computer equipment unattended in unlocked areas. Due to the size of such items, their removal from the Building can be easily concealed.
- Instruct employees to remove wallets from jackets hung in closets or on coat racks.
- Shred all confidential papers before discarding.
- Insist on identification from repair persons that work in your office.
- Deposit incoming checks and cash each day so that you do not keep large sums in the office overnight. Never leave a petty cash fund in an unlocked drawer or cabinet.
- Clear all desks of important papers every night and place them in locked, fireproof safes or cabinets.
- When working alone in the office at night, set the front door lock to prevent anyone else from entering (excluding janitorial personnel).
- Keep the police, fire department, and Building Security telephone numbers posted and handy.
- Double-check to see that all doors are securely locked before you leave.
- Have an inventory listing all office equipment in your space including serial number and identification.
- Require written authorization by an authorized person before any office equipment is released for repair or maintenance.
- For those offices that are equipped with an alarm system or protected by a security alarm service, make sure the alarm equipment is properly set each night.